QuickBooks Reporting Tools to Manage Business Better

Summary: In this article, you’ll learn about the different reporting functionalities in QuickBooks Online, Enterprise Advanced, and Online Advanced versions.

Financial reports offer a good glimpse into different areas of a business. Every version of QuickBooks gives some kind of reporting functionality to its users. Reporting lies at the heart of accounting. QuickBooks reporting tools in their various versions, such as QuickBooks Online Enterprise and Advanced, help you access data related to sales and expenditure, among other things. Thus, you are in a better position to make informed decisions. The more advanced QuickBooks versions, such as QuickBooks Online Advanced and QuickBooks Enterprise, offer presentation-ready and customizable reports.

QuickBooks Online Reporting Tools for QuickBooks Online Advanced

QuickBooks Online Advanced gives you various options to make custom reports. Two of the most important financial reporting programs for QuickBooks Online Advanced are Fathom and Spreadsheet Sync.

The former is a visual presentation tool through which you can leverage QuickBooks Online’s report function. The latter is an Excel-based tool.

Also Read: QuickBooks Audit Trail Report


Fathom has over 50 templates. Through this visual presentation tool, you can access KPI tables and trends. You can also access profit and loss, balance sheets, and cash flow statements.

In addition, the tool enables you to view financial trends easily. The data gets downloaded from QuickBooks Online into Fathom. Here you can access settings, forecasting tools, reports, and analysis in the ‘My Company’ page.

Spreadsheets Sync

Using this QuickBooks reporting software, you can view pivot tables with the current QuickBooks Online Advanced data. It includes many reporting templates and spreadsheets.

The major ones include the following.

  • Trial balance
  • Balance sheet
  • Standard profit & loss
  • A spreadsheet in the Smart profit & loss shows the data in detail.
  • The QuickBooks Online report templates have cash flow statements and inventory valuation summaries.
  • The report templates also include A/R Aging Summary, customer detail, vendor expenses, and sales report by service or product.

What are QuickBooks Advanced Reporting Expressions?

There are many useful expression variables in QuickBooks Advanced Reporting. A majority of them, like cExprPreviousNMonths are for dates.

You can define this specific variable as [Period ID] = {$(=Max([Period ID]) – $1)},Year=,Quarter=,[Quarter ID]=Month= ,Period= ,Week=,Day= ,[Transaction.Txn Date] =,[Month Year]=,[Quarter Year]=

This variable is beneficial for the monthly sales report.

Besides, you can also use the expression to compare sales between two different months.

QuickBooks Enterprise Advanced Reporting Tools

There are two kinds of reports in QuickBooks Online Advanced Reporting.

Built-in reports

You can modify over 200 built-in reports in QuickBooks Online Advanced. Modify the reports by applying filters, editing data points, or including custom fields. Then save the reports as templates to run anytime.

Also Read: Quickbooks Enterprise Features

QuickBooks reporting software offers industry-specific reports. These include the following:

  • Sales graph
  • Sales by customer, class, rep, or item.
  • Profit and loss by the job.
  • Cost to complete by job
  • Unbuild costs by job.
  • Open purchase order by the vendor.
  • Assembly shortage
  • Inventory stock by item
  • Summary of inventory valuation
  • Assembly bill of materials

Besides, QuickBooks Enterprise Advanced also offers budgeting and forecasting tools. Use them to develop or revise budgets and forecast scenarios. It allows you to make the coming year’s budget from the start.

Fully customizable reports

You can build fully customizable reports from scratch using any raw data set. It’s also possible to combine financial reports from various businesses to get a better idea.

QuickBooks Enterprise Advanced offers an interactive dashboard that lets you explore sales by job type, city, and customer. It is best for contractors and professional services. You can also access sales by item forecasting. It lets you see the items you sold in the last two months. You can also discover your month-wise growth and forecasted quantity for the coming month. This option is suitable for wholesale, retail, and manufacturing industries.

Users can also access a dashboard showing their sales profitability by customer. This template is also fully customizable. You can modify it to showcase profitability by geography, sales rep, and customer fields, among others. It is really helpful for manufacturing and wholesale businesses, contractors, professional services, and retail.

Also Read: QuickBooks Self-Employed

How to Run Reports in QuickBooks Online

Although QBO can be integrated with third-party apps, it also offers many reporting functionalities by itself, as you can see above. So, for many businesses, there’s no immediate need for financial reporting software for QuickBooks.

Here’s a brief overview of accessing and running reports in QuickBooks Online.

Access primary reports

It’s pretty straightforward to run basic financial reports in QuickBooks Online.

  • Move to ‘Business Overview.’
  • Here, choose ‘Reports.’
  • To find a report by name, use the search bar ‘Find report by nam.’
  • To open the report, select it.

Access reports for particular accounts

There’s also the provision of running reports for a specific account. Perform these steps if you need to focus on a specific account.

  • Head to ‘Settings.’
  • Now, choose ‘Chart of Accounts.’
  • Locate the account.
  • In the ‘Action’ column, choose the ‘Run Report’ option.
  • To print the report, choose the ‘Printer’ icon.
  • Adjust the settings as per your preference.
  • Finally, tap ‘Print.’
  • To email the report, choose the ‘Email’ icon.
  • See the report preview and choose ‘Email.’
  • Input the email address of the recipient and the rest of the email.
  • Finally, choose ‘Send.’
  • You can also export the report by choosing the ‘Export’ icon followed by ‘Export to Excel.’

Also Read: QuickBooks Hosting And Its Benefits

Summing up

QuickBooks reporting tools are immensely useful for any business owner. They help you gain crucial insights into your business. The Enterprise and Advanced versions of QuickBooks Online offer some highly efficient reporting functionalities. If you need more assistance on how to leverage these features, contact a QuickBooks technical support service.

Frequently Asked Questions

What are the four key reporting types offered in QuickBooks Online?

QuickBooks Online offers four basic kinds of reports.
1. Transaction reports – This group includes profit & loss reports, balance sheets, accounts receivable aging summaries, accounts payable aging summaries, and general ledgers.
2. List reports – These reports are used to track the lists provided by QuickBooks.
3. Summary reports – With these reports, you can access summary data about sales, expenditures, customers, and the like.
4. Detail reports – These provide detailed statistics on suppliers, expenditures, customers, etc.

Can you automate reports in QuickBooks to run automatically?

Yes, you can schedule reports in QuickBooks.
1. Tap ‘Reports’ on the left menu.
2. Choose ‘Custom Reports.’
3. Locate the report you want to schedule and tap ‘Edit.’
4. Tap the ‘Set email button.’
5. Configure the email preference you want.
6. Input the email data for sending the report.
7. Tap ‘Save.’