QuickBooks Online Class Tracking : Track locations, projects & divisions with ease

QuickBooks online class trackingWant to take your Quickbooks account tracking experience to a new level? Reading this blog will prove to be a progressive approach.


Class tracking provides a standardized way to go through specific expenses and classify shared expenses across several accounts. Additionally, it manages the accounting from bugs and errors that aren’t inevitably related to a specific account type. QuickBooks proposed an accessible method to establish class tracking to get up and running rapidly.


What Are Classes?

Using classes in QuickBooks entails many advantages. The advantages of using classes in QuickBooks go beyond items or accounts. You can also assign a class to each transaction. Also, you can run a profit and loss report by class and even filter reports like Account Receivable and Account Payable reports by class.

In QuickBooks, you have this feature that you can assign to transactions. It lets you track account balances by department, business office or location, separate properties on your own and get a convincing breakdown of your business.

Many business owners have certain business segments over which they want to be vigilant. By using the class tracking feature, you can define these segments and track their associated account balances on invoices, bills, and other documents.

In addition, businesses with different departments or locations can use classes to report account balances for each department.



For example, if you had a shopping mall with three locations, you might create an Uptown, a Midtown, and a Downtown class for tracking revenue generated as per location.

A peasant may create a class for each enterprise—for example, dairy products, groceries, and soybeans. When the accounting period is over, the restaurant could create separate reports for each location. Similarly, the farmer will be able to create a report for each enterprise.


Turning on Class Tracking

So you will be scratching your head about the class tracking feature in QuickBooks.

You can go to the Gray menu bar, click Edit- preferences– click Accounting from the menu, Company Preferences tab, now click the box next to “use class tracking.”

When you turn on this feature, it will not manipulate your current reporting or previous transactions. Now add a new column to your transactions that will edit templates to show the column.

When you run payroll in QuickBooks, you’ll also need to set the preference per paycheck or earnings item under the “Payroll and Employees” company preference.


When to use Location and Class Setting In QuickBooks Online?

Mainly, setting up classes and locations in QuickBooks online is used by businesses to tag and separate accounting transactions by department, location, and type. It has nothing to do with lists with multiple sub-classes and sub-locations. The flexible nature of the class makes it easy to assign once per transaction or line-by-line. Moreover, it is very helpful for businesses to sell products with different characteristics such as color, brand, style, and size.

Only one location can be assigned to a transaction. Locations are often used by businesses that have one customer with multiple locations, or own a business with multiple locations. Classes and locations can only be created in the plus and advanced subscriptions.

The Plus subscription is limited to a total of 40 classes and locations combined, and there is no limit to the number of classes and locations you can have in the Advanced subscription. You will have to turn on class and location tracking in your company settings to add your class and location lists in QBO.


Key Benefits of Quickbooks Online Class Tracking :

Quickbooks’ online class tracking feature gives you extreme advantages. It makes categorizing expenses easier. It tracks your account balances by the business office, department, or location, discrete properties you own, or any other meaningful business breakdown.

Now, business owners have definite business sections on which they want to focus. By using this class tracking feature, you can outline these segments and track the allied account balances on bills, invoices, and other documents.

Businesses with individual departments or locations access classes to manage account balances for all the departments.

Class tracking may take some time to launch, but it  pays off in the long run. You will get a comprehensive overview of your company’s outlays to check how your money is being spent.

So here we’re going to learn why it is vital to use location and class tracking in QuickBooks support? ,which comprises numerous benefits. Here in this article you’ll find ways to class and related topics. If you’re still facing any challenges , you can get in touch with QuickBooks Customer Support. Our experts will be able to resolve your queries with simple tips and tricks.


How to Create QuickBooks Online Class Tracking?

Here are the steps that create a class in QuickBooks.

  1. Go to the QuickBooks application main page.
  2. Allow the class tracking option in your company profile.
  3. Choose your class list from the menu bar. After that, click on the class list to launch the class categories for your accounts and expenses.
  4. At the bottom of the page, dab the arrow next to the class button.
  5. To create a new class, hit “New”.
  6. For the account types, create an  account for the variation of expenses.
  7. Provide a name  related to the class. If the class can be damaged further, provide a check in the box next to the Sub-Class and write the data in its text fields.


QuickBooks Online Class Tracking: Some possible Goof Ups


  • Classes can be beneficial for the workaround: concentrate on the main work and allocate the class of every transaction, as you have worked on many bits on an account and you are not properly listing them.
  • Balance sheet by the class: If you concentrate on the balance sheet, you need to search for the balance sheet by the class in QuickBooks support. It will give you detailed ideas. The class report accomplishes the QuickBooks balance sheet.
  • The chart of accounts and the classes: Classes are different from the chart of accounts. In business, the most common mistake is using the classes to scan the projects or events, as they are not confirmed where to track the expenses.
  • Use classes on posting the transactions: Allocating a class to every posting transaction. One of the examples gives you a better understanding when you provide the bill for any product or service the customer uses. The invoice is the posting transaction that looks for the invoice.
  • Execute a profit and loss unclassified report: When you make the profit and loss reports; allocate the class before creating your reports. It is an easy way to remember the concept of profit and loss.

Establish and work with class and location tracking in QuickBooks. Class tracking scans the individual reports at once. You can access the classes or location tracking and customize them as per your business needs.

Switch on class tracking or location tracking in the settings option.

  1. Go to the gear icon at the top. After that, click on the “Account and Settings” option.
  2. For the “Advanced” option.
  3. From the Categories section, select the “edit” option.
  4. Select the suitable category and go to the settings.
  5. Lastly, dab on the “Save” option.

Create a class or location category:

  1. Choose the Gear icon at the top. After that, click on “All Lists”.
  2. Go to “Classes or Locations”.
  3. Choose the “New” option at the top.
  4. Provide all the information.
  5. Finally, hit on the “Save” option.

Update or delete a class or location:

  1. Go to the Gear icon at the top, then, click on “All Lists”.
  2. Select the “Classes or Locations” option.

Go to the drop-down under the Action column:

To delete:

  1. In the drop-down menu, click on the “Delete” option.
  2. When prompted, “Are you sure you want to delete?” Click on the “Yes” option.

To edit:

  1. From the drop-down menu, select the “Edit” option.
  2. Update the desired information, and after that, click on the “save” option.

After following the above-mentioned steps, you may face some kind of challenge and should call on QuickBooks customer support. Our dedicated experts will get in touch with you and resolve your issues as soon as possible.