Use QuickBooks Web Connector and Exchange Data Seamlessly

The QuickBooks web connector or QBWC lets web services exchange information with QuickBooks Desktop products. These include QuickBooks Point of Sale and QuickBooks financial software. The web-based application is deployed in a web server, and the web connector is installed on the same local network as QuickBooks. It initiates all communication between web-based applications and QuickBooks. Setting up the QB web connector requires you to download the installer and connect it to QuickBooks.

You don’t have to open firewall ports because the web connector runs on the server where QuickBooks is installed. In this article, you’ll find the process for setting it up correctly.

How to Set up QuickBooks Desktop Web Connector

Through a Web Connector, you can easily configure and manage an app. Connected apps display all the apps configured with QuickBooks. Here’s how to download and set it up.

Download QuickBooks Web Connector

Begin by heading to the official Intuit website to download the installer. After downloading, follow these guidelines.

  1. Right-tap on the downloaded installer.
  2. Now choose the ‘Extract all’ option.
  3. Right-tap the .exe file in the extracted folder.
  4. After that, select ‘Run as administrator.’
  5. Now adhere to the prompts on your computer’s screen to finish the installation.

POINT TO NOTE – In case the QB web connector version you installed fails to work, head to Intuit’s website to download another version. There are plenty of versions available.

Also Read: QuickBooks Web Connector Error 1085

Connect QuickBooks QWC file to Web Connector

To add the .qwc file to the Web Connector, log in to your Intuit account as an admin. Now adhere to these guidelines.

  1. Choose ‘File’ followed by ‘Update web service.’
  2. Now select the ‘Manage web apps’ option.
  3. Hit the ‘Setup’ option beside the app you wish to configure.
  4. You’ll now be redirected to the website of the app.
  5. Once there, log into it.
  6. On the website, choose the ‘Connect to QuickBooks’ option.
  7. Now, in QuickBooks Desktop, tap ‘Done’ on the Access Confirmation screen.
  8. It will finish the setup.

How to Manage and Delete an App from QuickBooks Web Connector

To manage and delete an app, you must first log in to QuickBooks as an admin.

  • Manage an app
  1. Choose ‘File’ in QuickBooks.
  2. Next, select ‘App Management’ followed by ‘Manage Web Apps.’
  3. Choose ‘Connected apps’ to find your apps and make modifications.
  • Delete an app
  1. Select ‘Edit’ in the web connector.
  2. Now, choose ‘Preference’ followed by ‘Integrated Applications.’
  3. Now, opt for ‘Company preferences.’
  4. Pick the app to delete and select ‘Remove.’
  5. Lastly, choose ‘OK.’

Also Read: QuickBooks API HTTP Error 500

Steps to Transfer an App to Another Device

You can also transfer an application to another system for the same company file. After doing so, the connection from the other machine will be removed.

  1. Check that you have the latest release of the QuickBooks Desktop.
  2. Now, select ‘File’ followed by ‘Update web service.’
  3. Then, go to ‘Manage Web Apps.’
  4. View your app by choosing ‘Connected apps.’
  5. Now choose ‘Transfer App to my device.’
  6. The connection will shift to the new device.

Which QuickBooks Products are Compatible with the Web Connector?

The latest release of the QuickBooks Desktop Web Connector is version, and those prior to it are compatible with any QB Desktop product. The only condition is that the QBPOS SDK or the QuickBooks SDK should support these products. The products include the following.

  • QuickBooks Enterprise Solutions
  • QuickBooks Pro and Premier (2002 or later)
  • QuickBooks Financial Software products (U.S editions)
  • 2003 or later versions of QuickBooks Pro, Premier, and Enterprise (Canadian editions)
  • 2006 or later versions of QuickBooks Simple Start
  • QuickBooks Point of Sale v4.0 or later versions
  • 2003 or later versions of QuickBooks Pro and Accountant (U.K editions)

QB Web Connector and versions after it are compatible with the following QuickBooks versions.

  • 2015 or later versions of QuickBooks Enterprise Solutions
  • QuickBooks Pro or Premier (2015 or later)
  • QuickBooks Financial Software products (U.S editions)
  • 2015 or later versions of QuickBooks (U.K editions)
  • 2015 or later versions of QuickBooks (Canadian editions)
  • 2015 or later versions of QuickBooks (U.K editions)

Also Read: QuickBooks Online Error Code 101

Resolve Common Web Connector Errors

Many users get an error while using QuickBooks web connector. Here are the resolutions to these issues.

Fix QuickBooks Web Connector not working

Sometimes, you may find errors after installing the Web Connector. A simple resolution is to remove and reinstall the application.

  1. Press Windows and R keys on your keyboard.
  2. Use the Run box to head to the ‘Control Panel.’
  3. Now, choose ‘Uninstall a program.’
  4. Choose ‘Web Connector’ followed by ‘Uninstall.’

Resolve QuickBooks Web Connector authentication failed error

When the Web Connector runs, it needs to validate the account and connection information. This is called the ‘Authenticate Step.’ Some resolutions for authentication failed errors include the following.

  1. Install a verified SSL certificate on your site. Do not use self-signed certificates.
  2. Check whether the security plugins in your eCommerce store are active.
  3. If yes, temporarily disable them while adding the QBC file.
  4. If there’s a privacy plugin enabled on the site, it can block QuickBooks connection.
  5. So, disable such plugins.
  6. Ensure good internet connectivity on your QuickBooks computer.

Fix QuickBooks Web Connector failed to run

This error message arises when the Web Connector cannot locate the file it requires to work. The file is QBCLog.txt. Follow this troubleshooting for it.

  1. Open File Explorer.
  2. Locate the QBCLog.txt file by going to this folder path: C:\Users\Public\AppData\local\IntuitQuickBooks Web Connector\version directory
  3. Here you’ll find the QBCLog.txt file.
  4. It must not be write-protected.

Can You Use QuickBooks Online Web Connector?

Are you thinking of moving to QuickBooks Online from a Desktop? If so, you might wonder if this product has a Web Connector feature.

QuickBooks Online Web Connector is not available at present. But you can get a tool inside the QuickBooks Online ‘Apps’ menu, which has the same function as the Web Connector in QuickBooks Desktop. Follow these steps to find that tool.

  1. Launch your QuickBooks Online account.
  2. Head to the ‘Apps’ menu.
  3. In the search field, enter a keyword.
  4. After that, select that app.
  5. Tap ‘Overview, Pricing, Reviews’ to get more details.

After that, choose ‘Get App Now.’

Summing up

The QuickBooks Web Connector is a highly useful application that makes the most updated versions of QuickBooks accessible to users. Small business owners can easily set it up and connect their .qwc file to it. You can also fix errors with the application if they arise after the installation. If you have any doubts about configuring the Web Connector, consult a QuickBooks technical support service.