How To Resolve Overflow Errors In QuickBooks Desktop?

QuickBooks Desktop Overflow Error

QuickBooks is well-known financial accounting software that allows users to manage their accounting tasks in a more convenient way. But the time passes day by day with frequently using QuickBooks, Overflow Errors In QuickBooks can suddenly appear and this error issue indicates that the account you are accessing has gone exceeded the maximum limit that is authorized.

Let’s discuss the detail of the overflow error issue like why it occurs and how does it be annihilated in QuickBooks. So, let’s have a brief look over here.

Understand QuickBooks Desktop Overflow Error

You can generally encounter the error while opening the Chart of Accounts or while balancing the sheet. During the process, you will receive the Overflow error instead of the amount. Overcoming this problem is not difficult; you can quickly sort it out once you read out the blog post here.

QuickBooks overflow error

What are the reasons for overflow errors in QuickBooks Desktop? 

Check out the list of possible reasons for Overflow Errors In QuickBooksdue to which you came into a problematic situation: If the company account balance or the amount greater than $9,999,999,999,999.99, then the Overflow Error in QuickBooks Desktop is displayed-

  • When the format that is copied from a Microsoft Excel spreadsheet by the users doesn’t match with a QB accepted format, the same problem may arise.
  • QuickBooks Desktop overflow error can display on the screen when you transferred a large quantity on a group item to another larger quantity.
  • A value associated with an inventory item is higher than the number of items.
  • If your company data file has damaged transaction data.

How to Resolve Overflow Errors in Quickbooks Desktop?

Go through the below-mentioned instructions appropriately to get the effective solution to fix this problem in a different possible way. Just, have a glimpse:

Problem 1:- If the Balance or Account Field Is Too Large


  • You should first perform the basic data damage troubleshooting steps.
  • After doing that, create a portable company file and then restore it to a ‘New Working’.
  • The next thing you should do is to verify the “Chart of Account” with the help of the below points:-
  • Tap the “Chart of Accounts” button.
  • Go to the “List” menu and search for the account that has exceeded the balance of $9,999,999,999,999.99.
  • Reduce the ‘Balance of Account’ and also ensure that the balance is not reached 10,000,000,000,000.
  • If the issue yet persists, then go to the next step.
  • Memorized Reports
  • If you see an overflow on the memorized report, then you are suggested to go to the Reports menu and then run the report.
  • Again, If the new report doesn’t imitate overflow, then simply delete the Memorized report and recreate it.
  • If the new report includes Overflow, then proceed to the next steps.
  • Now, you have to search all the lists for all the fields that hold an amount for example- Credit limit, price & cost.
  • ‘Inactive items’ may also be included as you look through the lists.

Also Read: QuickBooks Won’t Open

Problem 2: Rebuild Your Data File


If you can’t access the data file, then rebuild it to exterminate the QuickBooks Overflow Error. Do it by following steps:

  • First, navigate to the “File” menu and then tap “Utilities”.
  • Now, select “Rebuild Data”.
  • In case, for any reason you receive a warning message to back up the Company file, then tap “OK”. ‘QuickBooks not responding’ message could be displayed.
  • Wait a while for getting the message “Rebuild is complete”. Once it appears, click “OK”.

Problem 3: Fix the Damaged Transactions


Damaged transactions may lead to QuickBooks Desktop Overflow Error. So, you have to find them and instantly fix them:

  • First, run the various reports including Financial Statements, Sales by a customer, The Customer Transaction Detail, sales by item type, and etc. until Overflow is seen.
  • Now, you need to QuickZoom on the overflow until you get to the ‘transaction’.
  • Afterward, finally, fix these transactions.

Problem 4: Go Through the Provided Steps If Only One Item Is Overflowing


  • If the new item is overflowing, then first you require to do is to delete that item and then recreate it.
  • But if it is not the new item, then audit the item first and correct the transaction which is making an overflow.
  • In case, you cannot find the transaction, enter the ‘adjust quantity/value on hand document to adjust the average cost.

Also Read: How To Fix QuickBooks API HTTP Error 500

Problem 5: Detect the Overflow by Exporting the File to Excel


  • First, export your lists to the desktop.
  • Next, minimize the QuickBooks Desktop window.
  • Now, give a right-click on the ‘export’ file.
  • Choose the “Open With” option and then tap “MS Excel”.
  • Look for transactions having overflow value.
  • Press and hold the “Ctrl + F” keys on your keyboard.
  • Type the word overflow and tap the “Find Next” button.
  • After that, correct data for the field in Account, Name, or Item that consists of an overflow.
  • Continuously do the same process until there are no more results and switch back to excel.

Problem 6: If There is a Group Item Overflowing


  • First of all, set the group item quantity to zero.
  • Now, tab out of the field.
  • And then re-enter the correct ‘group item’.

Final Words-

Rather than wandering here and there and wasting your precious time, you can grab QuickBooks Customer Service at the comfort of your home as it is cost-effective and the best ever in dealing with any kind of technical hiccups. So, don’t panic! If you are still fronting QuickBooks Overflow Error and got tired of finding the exact possible solution. Just, put a single ring on the helpline number and stay tuned with the top-most technicians. It is bet, within a short span of time the problem gets resolved from the root.